This Privacy Notice may change from time to time so it's a good idea to come back and read through it again regularly. Where necessary, for example if there are significant changes, we may also notify you of the changes to this Privacy Policy by email or in person where possible.

1125 C.I.C collects data about individuals for the purpose of delivering inclusive workshops to young people aged 11 – 25 to provide a safe environment for the participants, combined with contact data for organisations that are interested in the service we provide. 1125 C.I.C treats basic data which identifies an individual as Personal Data. In some cases we require more specific data that is identified as Special Category Data due to the ‘risky behaviour’ workshops delivered. This data helps provide a safe environment for the participants through a ‘needs assessment’ and is required by funders and for insurance purposes.

The basic personal data collected will include name, address, phone number. In some cases we will ask Health questions and background information in order to provide a safe environment for individuals when attending our workshops and courses.

1125 C.I.C will be what’s known as the ‘Controller’ of the personal data you provide to us, this means we control what happens to the data in our possession. All the personal data we process is stored, using Google drive within the UK, with the exception of the contact information from people who register to receive our newsletter. This information is stored and processed by MailChimp outside the EU. However, MailChimp complies with EU-US Privacy Shield.

No other 3rd parties have access to your personal data unless you specifically agree to this sharing of your data in advance. We always respect individual’s wishes if consent is not given to share information with exception to:

• Where sharing information with another agency is part of the contract for the service. We will tell you whenever this applies.

• Where we are delivering service on behalf of another organisation, again we will tell you when this applies.

• Where we believe you are at risk.

• Where someone else may be at risk.

• If we are legally required to share the information, for example following a court order. 

We have a Data Protection regime in place to oversee the effective and secure processing of your personal data. The information is collected and processed by:

a) Data will be collected when a young person / guardian signs up for the workshops. If the young person is aged 16 and below a guardian will complete the paperwork and can give consent for the young person to participate. The data to sign up for the workshops will be basic personal data and some specific special category data if relevant to the workshop subject matter. This information will be scanned into the online protected database and workshops will be tailored to meet the needs of the young people. Each individual / guardian will be informed that if at any point 1125 C.I.C workers have any concerns for the safety or welfare of the young person, or any other persons safety and welfare they would have to pass this information onto a third party (external agencies).

b) Workshops will be evaluated throughout the duration of delivering the project and individual achievements recorded and monitored for the purpose of funding regulations. This data will be stored online in a secure data base. The young people’s information will be stored for a minimum of 6 years. It may be kept longer if policy or law requires this but will be kept for no longer than necessary.    

Data will be collected when a client takes part in 1125 CIC online surveys that ask questions regarding what services are needed in the area and what topics young needs. When taking part in the survey the participant is not asked for personal data and a name is not required. The data is collected through SurveyMonkey and is complaint with GDPR.

When you visit 1125 C.I.C website we collect web statistics concerning your visit, which are stored in a log file. Log files allow us to record visitors’ use of the site. The web teams use Google Analytics to record visitors’ use of the site and use this information to make changes to the layout of the website and to the information in it. Log files do not contain any personal information and they are not used to identify any individual patterns of use of the site.

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. We will respond to your request within 40 days of you asking.

 If you wish to raise a complaint on how we have handle your personal data, you can contact our Data Protection Officer, Lindsay Apsley on Lindsay@1125cic.co.uk who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).